Archive for the ‘Thoughts from Sandra’ Category

Letting Go While Resting Up

Tuesday, August 3rd, 2010

You are on a long awaited and much needed vacation, and your blackberry beeps; another email from a client with a question or better yet a new order. Do you respond to the message even though your out of office alert is on directing them to someone else in your absence or do you step away from your family gathered at the beach to make a call?

Studies show that more and more employees are bringing work home with them and handling business issues while on vacation. This is having tremendous effect on the family dynamic and putting unnecessary strain on relationships. These types of interruptions are taking away from the much needed rest and relaxation people yearn for. The constant disruptions prevent you from ever developing that feeling of being refreshed and rejuvenated upon your return to work. Instead your workload has doubled and the stress of having to play catch up keeps you on edge even immediately after taking time off. Vacation? What is that?

To truly enjoy your vacation there are a few things you can do in preparation for your time off.

Cross train someone to step into your place whether it is a temporary employee accessed via a recruitment firm or a co worker from another department. Take the time to ensure they are up to speed and you are confident they can handle what is thrown at them in your place.

Advise your clients that you deal with on a regular basis that you will be away and whom they can contact in your absence. This will bring your customers peace of mind knowing that they will be taken care of even if you are not there.

Be sure to turn on your out of office alert in your email, and change your voicemail to reflect your absence. The last thing you want it for a customer to say he/she has been trying to get a hold of you but you are not returning his/her calls. That just might make them pick up the phone and call your competition.

Finally sit back, relax and enjoy….

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What Ever Happened to Honesty is the Best Policy

Thursday, June 17th, 2010

It is no secret that candidates stretch the truth on their resumes more often than we’d like to think. Instead of admitting to possessing basic computer skills they include a long list of software which they profess to be proficient with. A candidate may highlight 5 years experience in full cycle accounting when in reality their role only required data entry. As an employer how can you verify the truth behind what is on that piece of paper or what you are told in an interview to ensure you are hiring an honest and qualified employee?

Assessments

Depending on the role the candidate is being considered for, you can assess their skills by having them complete a test. For example, if a candidate is required to use MS Excel extensively in a role, have them complete an MS Excel test to ensure he/she meets the expectations required for the opportunity. This will confirm that he/she is at an advanced level as stated in his/her resume.

Checks
You can complete reference, credit, educational verification or criminal background checks to verify the accuracy of their resume. These checks can also give an employer more details surrounding the character of the candidate.

Multiple Interviews by Several Individuals
Sometimes an organization can benefit by having the candidate meet with multiple staff members such as the Hiring Manager as well as Human Resources. This way each interviewer will be able to provide feedback and address different areas of the candidates experience. This offers a dynamic perspective on the candidate being considered from multiple points of views.

Resume Gaps
With a tough economy, we are seeing more and more candidates staying in positions for shorter periods of time. If a candidate can not explain or comes across negative when explaining why he/she left a job, be aware.

Get Technical and Ask for Examples
Be thorough and detailed in the questions you ask. Request real life examples stemming from past experiences to ensure that what is listed on their resume is in essence what they have accomplished.

Body Language
Body language can often offer more insight then a resume can. If a candidate appears uneasy or defensive then the candidate may be hiding something. Ask questions until you feel satisfied with what is being said is in fact the truth.

Verify Using LinkedIn
Take a look on LinkedIn. Does your candidate have a profile? Is his/her resume posted on this popular social media site in line with the one presented for this opportunity? Are there discrepancies? Be aware for those who falsify information such as their titles for the sake of a specific job requirement.

Finally follow your instincts. If things don’t seem to match up, continue to probe as ultimately your gut may just be trying to tell you something that could be the deciding factor when making the decision to hire or not to hire.

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You Snooze You Lose …And Your Competition Just May Benefit

Monday, May 3rd, 2010

With fewer job postings and fierce competition due to a high unemployment rate, many job seekers are willing to take the first job that they are offered. Companies are well aware of these conditions and therefore are offering lower salaries and taking more time to make decisions resulting in dire consequences. However, as the economy improves, prospective employees will no longer be sitting around waiting for a response. Solid candidates will look for the best opportunity for them even entertaining several job offers at once or discounting those “potential” job offers from employers who are giving them the run around. They will not be held hostage by employers any longer. How will this change your hiring process?

Employers have been overwhelmed by the responses from their advertisements as a result of the economic conditions. Human Resources must sift through piles of resumes in an effort to find the cream of the crop; quite often prolonging the screening process to ensure they do not miss that all-star. Qualified candidates needing to work simply can not wait for the Hiring Manager to make a decision and just may decide to pursue another job offer they have been given in the meantime. At the end of the day the organization loses out on a stellar employee because they are unable to make a decision in a quick and effective manner.

Morale of the story … in this tough economy, do not take for granted the quality of your job applicants. The most talented candidates are still in demand and if you take your time to extend an offer, you will lose them; possibly to your competition. When you’re good, you’re good. It is these stellar prospective employees who will contribute to your organization’s success as the economy turns around. So make sure they are on your team instead of your competitor’s.

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A Successful On Boarding Program to Prevent New Hires from Jumping Ship

Wednesday, March 17th, 2010

As the economy continues on an up swing, organizations will be busy trying to find the perfect employee to fill the gaps needed to fuel their growing business needs. Finding a qualified employee is one thing but keeping them is a whole new ball game.

An effective on boarding program is necessary for ensuring that your new hire is here to stay. Not only does it get them off to a solid start, it demonstrates what they can expect from the organization in years to come and what is expected of them. It provides the foundation from which a new employee can flourish.

Key components of an effective on boarding program include:

Introductions
Often employees are nervous on their first day, so why not provide that opportunity to get to know others by walking the new hire around the department and introducing him/her to his/her new colleagues. By breaking the ice and taking that first step relationships are more easily form.

Be Prepared
As a Manager, coordinate an orientation and training before hand whether with HR or hosted by you. The last thing you want to demonstrate is a company that is not organized. Have the IT Department set up email, and computer privileges and a desk well in advance so the new hire feels that they have a place from Day 1.

Open Door Policy
Encourage your new hire to ask questions by emphasizing your organization’s open door policy. By providing new hires with a venue to ask without feeling like they are a burden; they are likely to feel at home quicker and take pride in their new role early on.

Time for Lunch
Your new employee, tray in hand, walks into the busy cafeteria looking for somewhere to sit. Sounds like dreaded first day of high school. Instead make it mandatory that the Manager (or team member) is responsible for taking new hires out for lunch on their first day. Welcoming your new team member in a relaxed environment outside of the office may allow him/her to feel more at ease in their new position.

With the unemployment rates on the decline and as more companies begin to hire, top notch qualified candidates will become few and far between. To ensure that your organization is able to hold on to its star new hires it’s imperative that you have an effective on boarding program in place from the start. New hires need to feel that they belong or else they will not stick around. Making them aware that they are a critical member of the team by demonstrating how they fit into the puzzle will give them purpose and a sense of direction. With these critical steps in place, the foundation will be set for your new hire to develop their career. Who knows…he/she just may turn out to be a future CEO.

Follow Sandra @sandragallacher

Olympic Pride Brightens Up the Workplace

Thursday, February 25th, 2010

With the end of the Olympics quickly approaching it has become apparent that the games have instilled a new found sense of pride in fellow Canadians in what has been a dismissal few years. Those who would not typically watch sports events now find themselves glued to the tube tuning into hours of curling or skating coverage or surfing the net to find out how Canada is positioned in the global medal race. Now if only organizations can achieve that level of engagement from their employees. Imagine the productivity!

With a potential increase in absenteeism and decrease in productivity due to patriotic employees wanting to watch the Olympic events, companies have found creative ways to keep the focus on the task at hand while offering support to those going for GOLD. Employers are allowing their staff to take breaks to Google the latest event results. Others are paying homage to the Olympic race by going as far as televising the games in a communal area within the organization such as a lunch or conference room. Employers see this as an opportunity to encourage interaction amongst its employees and further solidify a bond all while boosting morale. Employees see their employers in a different light when they share the same interests and promote national pride by supporting athletes.

However with flexibility in the workforce comes the opportunity for exploitation. The Olympics shouldn’t be a reason to put your job on hold. Companies need to make it clear to their staff that their jobs still need to get done and they must meet their business goals. In such a situation, Employers are forced to rely heavily on the trust aspect of the Employer-Employee relationship. Keep in mind, by providing opportunities in the workplace to stay connected to the events at the Olympics during business hours, it will make it less likely that individuals will call in sick or sneak onto the internet behind an Employer’s back in an effort to be in the loop.

By acknowledging the importance of the Olympics and promoting all the positive energy that comes from it, employers will be able to avoid a dramatic decrease in productivity. Instead many are finding creative ways to incorporate this monumental event into their employee engagement strategy whether via office contests, dress down days or televising coverage. With the Olympic frenzy in full effect and companies’ overwhelming support, organizations may perhaps find a motivated employee whose own goal is to reach the podium in the workplace.

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The Volunteer Experience …. #HRPA2010 Conference and Trade Show

Wednesday, February 24th, 2010

Learning I was selected out of over 600 applicants as a Volunteer for the #2010 HRPA Conference and Trade Show was surreal. Putting on the maroon HRPA Volunteer shirt made it official. As a volunteer, my mandate was to serve the association, its members, as well as the exhibitors and the delegates by answering questions, addressing concerns and greeting visitors with a smile. Sounds like my days at good old Burger King.

I was assigned to volunteer in the Conference Office where fellow Volunteers alike would be required to sign in daily prior to their shift. With limited training, we were thrown in to answer questions, hand out information and sign in Volunteers. It felt like the first day of a new school; a slew of new faces, all unsure of what to expect of them in their assigned role. Some had volunteered in this area last year and knew what to expect. They had already developed cliques. Others new to this area (such as I) took a seat next to a friendly face in an effort to strike up a conversation. For many it was their first time volunteering, and they were armed with many questions most of which even I, a seasoned HRPA Conference Volunteer, could not answer.

To pass time during lulls, the Volunteers would talk about their experiences in the world of HR. Labour relation issues, recruitment trends and even horror stories as a result of the economic downturn. I learned about the hiring process in the public sector (sometimes it is who you know), dealing with employee leaves in a strategic manner (mat leaves can be a God send in a slow economy), and how to put up with a difficult coworker (or in this case Boss) without compromising your integrity. Even though we only just met, we took solace in the fact we understood where each other were coming from. We were not alone. As a result, our shifts flew by and before we knew it we were done for the day.

After I put in my volunteer hours, it was my time to expand my horizons and soak in as much information as humanly possible. Attempting to sit in on as many sessions as possible (space permitting as host rules apply), and making time to stroll through the Trade Show with minimal disruptions (after all I was still sporting my volunteer gear) all while Twittering, proved to be a challenge. There were just not enough hours in a day. This was when my exceptional multitasking skills came into play. I was able volunteer, play the delegate and listen to interesting speakers, all while tweeting away with the infamous #hrpa2010 hashtag (look for me next year at www.armorpeoplelink.com/talentfindr ). I even found time to reconnect with former colleagues. I have to say my experience was an overall success!

Volunteering at the #HRPA 2010 Trade Show and Conference blessed me with the opportunity to interact with fellow HR professionals. Some with 25 years experience, others fresh out of school, some from private organizations, others from the public sector; all having something positive and meaningful to offer. Not only was I able to learn from respected experts, intelligent speakers, and seasoned HR professionals, I walked away with new friends, a sense of accomplishment, and a feeling of camaraderie. Now the question is when do I sign up for next year?

Follow Sandra @sandragallacher

Ali vs. Anderson – Unlikely Competitors

Monday, February 8th, 2010

Listening to Ali Velshi speak at the 2010 HRPA Conference was quite interesting to say the least. He began his speech by described how he went from being a Business Analyst in Canada to a Hurricane Chaser for CNN (not an easy feat). He went on to tell about his journey down south, job offer and expected start date in hand and how he was refused entry at US customs because his Visa wasn’t in order – all this happening just days before one of the most tragic events in our lifetime – September 11th, 2001. That day, as we all know changed travel drastically, and getting across the border, was of course not that easy! However not being able to get a flight didn’t stop Ali, he instead turned to his trusted motorcycle and two wheeled it down south to join the CNN newsroom. Overall it was a great story of a fellow Canadian making it big but what really caught my attention was how throughout his presentation Ali Velshi always seemed to refer back to Anderson Cooper, fellow Anchor and Reporter at CNN.

Anderson vs. Ali sounds like an unlikely rivalry. One at least I never expected. Ali referred to Anderson on several occasions during the final keynote at the 2010 HRPA Conference. Much to his displeasure if Anderson was to be a part of the same story Ali’s coverage would be bumped. Jokingly, Ali stated how the audience would likely be more intrigued with his presentation if it were given by Anderson. Did Ali’s really think the viewers were more interested in seeing Anderson on television than himself? Probably not, but lets just say there is some respectful professional rivalry going on a CNN, which can be healthy but can also be very destructive if not managed correctly.

These kinds of rivalries are not uncommon in the regular everyday working world. Often one employee may feel they are perceived to be lesser by other colleagues in the organization. Whether because of unequal treatment, (what we like to call favoritism) in the workplace by their Manager or a feeling brought on by themselves due to a lack self-esteem, this is a problem that needs to be addressed. How do you as an Employer or Manager ensure that your subordinates feel important and are recognized for their accomplishments (and down falls) on the same level?

First, your organization needs the right processes in place to effectively and accurately measure success against an appropriate benchmark. This will limit bias and place all employees on an equal footing. Instead of comparing Ali’s ratings to Anderson and vice versa, management should measure them against a preexisting benchmark to see how they compare (Walter Cronkite). This takes the emotional (human) aspect out of the equation and minimizes the competition between colleagues and translates into a less hostile working environment.

Secondly, Managers need to express their gratitude to all employees when a job is done well and provide constructive criticism when improvements are needed. In this case, if Ali receives record high ratings on a story he’s covered; management should express their contentment with his work and maybe even offer him a prime time slot or a raise (shameless plug for a fellow Canadian). This move would demonstrate their confidence in his work and encourage Ali to continue on the path to success.

Finally, its important not to fall into the “everyone is equal” trap, a little good old fashion competition can be a key motivator in getting an employee to take the next step in his/ her career. It pushes individuals to work beyond their comfort zone. They not only work harder but smarter. Competition helps the employee to continually look for areas of improvement and ways to outwit their colleagues. This can lead to innovative ideas and an increase in productivity. Keep in mind that too much competition can back fire and cause an increase in turnover and an over all unhappy workplace. The key is everything is moderation!

Clearly Ali Velshi is a highly capable reporter who contributes a great deal to the success of CNN. It is also apparent that Ali and Anderson share a healthy competitive relationship! In my mind and the minds of most at the audience members at the HRPA Conference, Ali put on a great presentation and we can all be proud to have such a competent and competitive Canadian working at CNN.

Follow Sandra @sandragallacher

Mission accomplished at #hrpa2010

Thursday, January 28th, 2010

How do they do it? Among the sea of booths how does an organization succeed in standing out in the crowd?

With over 250 exhibitors at the 2010 HRPA Conference and Trade Show, it is important that you set your self apart from the others. But how? Some offer free giveaways such as environmentally friendly bags or key chains, others are able to offer larger incentives, such as the possibility of winning a trip or even a free car (who couldn’t use a FREE Smart Car?) or some offer a chance to play an exciting game – Klinkos anyone? Who hasn’t watched The Price is Right? Anything you can do to entice the attendee to stop by and learn more about what you have to offer.

A friendly and upbeat personality is a necessary ingredient to attracting people to your display. Overly talkative exhibitors can coax people to stop by, but may have a tough time keeping those potential clients there if they don’t stop talking and start listening. By simply offering your assistance with questions and explaining your products and services in a professional and welcoming environment will go a long way.

A very big NO-NO in the world of Trade Shows, are exhibitors who are MIA (Missing In Action). Nothing frustrates a potential customer more then when they have a viable interest in your product or service and there is no one around to speak with. Make sure to have enough coverage, or if you are one man short, save the breaks to off-peak times. Don’t lose the chance to make a good impression on a potential customer.

With a friendly attitude, drawing attendees to the booth is the easy part. Now that you’ve got them, use that chance wisely to make sure they are engaged, and connected not just immediately but more importantly after show, when the real selling begins!

Follow Sandra @sandragallacher

Volunteering @ #HRPA2010 – A Selfless Act?

Monday, January 25th, 2010

When I signed up to volunteer at the HRPA 2010 Annual Conference and Trade Show I have to admit it was for selfish reasons.  To me it meant a change of scenery, mingling with my colleagues and of course the great food.  Anything to mix it up, and find a new perspective!

I’m really very fortunate; volunteering at the conference gives me the opportunity to meet fascinating people who understand my world. A world of job sharing, terminations, salary caps and hiring freezes; or at least that’s what it has become during these tough economic times. I look forward to talking with fellow volunteers to learn how their organizations have weathered the storm and overcome the obstacles we all faced this year.  

Volunteering offers me the opportunity to be in the presence of industry influencers when many others may not have the budget to attend this year. As one of only 250 selected from a whopping 600 who applied I know I’m privileged, so I’m going to make the most of it and try to be the eyes and ears for those that could not attend. However, seeing that I am scheduled to volunteer each of the 3 days, I of course can’t be in all places all the time. Fear not however, I have a fool proof plan to keep us all connected. With my trusty blackberry and the power of Twitter, I will be everywhere! (with your help of course).  If in my travels walking the Trade Show I discover a exciting offer (I hear there is a free Smart Car give away at Booth 410) or I sneak into an early session to listen to an interesting Speaker (Ali Velshi Friday at 1pm – don’t miss it!) you can follow me at @sandragallacher and I’ll do my best to keep you up to date on what I learn.  You can also see tweets from hundreds of others at the show by visiting www.armorpeoplelink.com/talenfindr. If you’re fortunate to be attending like myself, get in on the action by including the hash tag #hrpa2010 in your tweets.  Your message will appear in real-time on our TalentFindr blog!  There is nothing worse then feeling like you are missing out so get on board!!!! 

Although volunteering is typically a selfless act, I have to say I think I‘ll profit tremendously from my experience at this years HRPA Conference and Trade Show. With many world renowned speakers sharing their insight on HR, how it has evolved, and what changes we can expect to see in the future, I anticipate I’ll walk away with priceless knowledge and a new perspective. Not to mention the fabulous people I’ll connect and engage in the process. Such valuable insight and experiences demands to be shared, as such I pledge to share with you all my travels from beginning to end; because ultimately it really is about giving back.

Follow Sandra @sandragallacher

Painting a Rosy Picture

Tuesday, January 19th, 2010

Do you remember when you were young and your dad promised to take you for ice cream if you behaved?  You tried so hard to play nice with your younger sister and did everything in your power to listen to your babysitter in order to get that delicious chocolate dipped cone at your local Dairy Queen.  If he did not follow through with his promise (and those times were few and far between), you would be disappointed and let down. How could he do this to me?

Making false promises or withholding pertinent information to potential employees is a costly issue in the workplace that should be avoided. Employees need to be given a realistic description of the role they are accepting prior to joining an organization. If they are not, you will find yourself dealing with a disengaged workforce resulting in high turnover and increasing recruitment costs.  Sure painting a rosy picture in the interview process may be a sure fire way to attract the best candidate, however it also creates a shaky foundation on which to start a career in your organization.

As a Hiring Manager, it is important that you portray a realistic view of what is expected at your company and more specifically the role the candidate will assume. For example, if yours is an organization that encourages (or demands) overtime, it’s to your benefit to make this well known from the get go. This will prevent future disappointment, resentment and frustration as the employee has been fully informed of your expectations prior to accepting the role. Highlighting both the positive and the negative aspects of a position will weed out candidates early in the recruitment process and make for a more effective hiring strategy.

Employee engagement and retention is critical to the success of any organization. Misleading candidates or failing to be upfront is not only unethical but it can damage the company’s reputation.  Those who maintain an honest and upfront approach from the start will find themselves ahead of the pack with a loyal and productive workforce.